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HR Systems


Please see the details on Web Recruitment training.

The Web Recruitment System delivers an online recruitment process for applicants from submission of job applications to appointment of the successful candidate.

If you are a registered user, or you would like to create a new account, please log in at:

If you have any queries about the Web Recruitment System, please contact the CHRIS helpdesk

If you have any queries about recruitment policy and procedures, please refer to the HR Division's recruitment guidance.

The following user guides are available:





Managing Vacancies and applicants

User guide explaining how to find vacancies in the system, grant other access, download application forms, record outcomes at each stage of selection and complete recruitment so that the appropriate retention policy is applied to the details of the vacancy.

Departmental administrators and recruitment co-ordinators

Tier 2 Certificate of Sponsorship – Requesting Applicant Details

Guide providing detailed step-by-step instructions on how to request that a successful applicant logs back into their Web Recruitment account to provide information and supporting documents needed for a Tier 2 CoS application.


Departmental Administrators and recruitment co-ordinators

Managing Offers

This guide describes the process of making an offer, generating an offer letter, recording offer outcomes and entering additional information so that an electronic appointment request can be made to the HR New Appointment team. The guide also provides a summary of how to request Tier 2 CoS information; full details are in the CoS guide.

Departmental administrators and recruitment co-ordinators

Generating Correspondence


This guide explains how to generate rejection emails/letters and reference request emails/letters within the system. It also details how to view references uploaded directly into the system by referees and how to upload references received by post/email.

Departmental administrators and recruitment co-ordinators

Guide for Selectors

Describes the process of logging on to Web Recruitment, viewing and downloading application packs.


Generating Reports

The Web Recruitment system provides standard vacancy reports for applicant and referee details (for example, for use in mail merges or for email lists). This document describes the standard reports and how to generate them. It also describes how to use the custom reporting tool built into the application.

Departmental administrators and recruitment co-ordinators

Overview of the Applicant Process

A guide describing the process of making an online application from the applicant’s perspective. Departmental administrators and recruitment co-ordinators
Quick Reference Guides Documents currently under review.  
Additional Resources  


Title  Purpose Audience
Applicants FAQs

This document details common queries from applicants that have been reported through the CHRIS Helpdesk, in the applicant survey and to vacancy contacts within departments/institutions.



Additional Resources
Web Recruitment Videos
Web Recruitment - Example Correspondance