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Changes to the permission to fill process

The most significant change that new RAS introduces will be an electronic permission to fill process. This means that permission to fill/create a post will no longer required on paper. The CHRIS/1, CHRIS/2 and RMC-PF forms will no longer need to be completed in Schools which have gone live with the new system. Instead, a RAS user in the department/institution will need to enter details of a new job into RAS, or select a job that already exists. They will enter a case for permission to fill as required and then press a button to request permission.

The electronic request for permission to fill will always be sent to a departmental approver via email. He/she will reject, approve or refer back the request within new RAS. If the departmental approver approves the request, then what happens next depends on the permissions policy for the vacancy's job type and funding source (permissions policies are built into new RAS). Further electronic permission to fill requests will be sent to school-level and RMC approvers as required.

Once the highest level of approval which is required for a vacancy has been granted, details of the job will be set up automatically in CHRIS and job adverts can be published through new RAS.

Other new RAS changes

The new version of RAS is modernised, intuitive and can be developed further according to changing University needs. Key features of new RAS will be:

  • The ability to upload Further Particulars onto the Job Opportunities pages for publication.
  • Auto-insertion of wording regarding required pre-employment check wording in adverts.
  • An interface to the HR and Payroll System (CHRIS) which will allow:
    • Data on required pre-employment checks entered into RAS to be entered automatically in CHRIS.
    • Posts and positions to be created automatically in CHRIS when permission to fill is granted in RAS meaning that the CHRIS/1, CHRIS/2 or RMC-PF forms will no longer need to be completed in Schools which have gone live with new RAS.